Guidelines & Fees
Beverages:
All beverages must be purchased from the Mountain Terrace. Saturday bookings require the minimum purchase of a “Classic” beverage package. Please refer to the Beverage Menu for more information.The consumption of alcoholic beverages not provided by the Mountain Terrace or the taking of Illegal drugs on the premises, will result in a non-refunded security deposit and the violators will be asked to leave the property.
Capacity:
The inside dining room can accommodate a maximum of 130-seated guests. The outdoor patio can accommodate 180-seated guests, and the Lawn 300-seated guests.Catering:
The Mountain Terrace will provide the Renter with a list of recommended caterers. The names on our list are professional and licensed caterers that have been qualified by the Mountain Terrace. If the Renter chooses to use a caterer that is not on the list provided by the Mountain Terrace,
there will be an additional outside catering fee of $1000.
Cancellation:
If the event is cancelled more than eight months prior to the event date, a $250.00 administration fee will be retained and the remainder of the deposits returned within 30 days of cancellation. If the event is cancelled less than eight months prior to the event date, the rental fee deposit will be retained as well as a $250.00 administration fee.Ceremony:
A fee of $100 will be charged to all clients that have their wedding ceremony on site. The Mountain Terrace will provide a 4’ wide x 7’ high Redwood Arbor that can be used for the ceremony. The Mountain Terrace is responsible for setting up the ceremony. In most cases the same chairs are used for the ceremony and reception. It is the caterer’s responsibility to move the chairs from the ceremony site to the reception location.Deposit:
A security deposit of $500.00 and half of the rental fee is required to reserve a date. The balance of the rental fee along with any additional charges is due 15 days prior to the event.The security deposit will be returned within 30-days of the event provided that there is no excessive cleaning needed, loss/breakage or damage to the property, or the client does not violate this contract.
Furniture:
The Mountain Terrace will make available to the renter (1) 7’ high x 4’ wide Redwood Arbor (150) natural wood garden chairs, (15) 60” round tables, (1) 48” round table, (4) 8’ banquet tables, (2) 4’ serpentine tables, (2) 24” round cocktail tables, (6) 30” round cocktail tables, (2) 4’ tables, and (12) 36” square tables. The Caterer or Rental Company must provide all additional furniture needed as well as linens, dishes, utensils and glassware. The Mountain Terrace can provide heat lamps and a dance floor for an additional cost.Liability:
The Renter assumes full responsibility for any injury, theft, loss or damages to a guest, to a guest’s property, to the Mountain Terrace property on the day of the event. The Mountain Terrace assumes no responsibility for any such injury or loss or damage resulting from the event.The Renter agrees to indemnify and hold the Mountain Terrace harmless from any claims arising out of the Renter’s event. Such hold harmless shall include reasonable attorney’s fees and costs.
Music:
Because we are in an area where sound carries and we have neighbors to consider, amplified sound is permitted inside the building only. It must be carefully monitored. Bands or DJ’s that will be performing with any kind of amplification must consult with the Mountain Terrace prior to the event.
The Mountain Terrace reserves the right to monitor the volume of the music during the event. It is at their discretion to make the request to reduce the sound.Misc:
Confetti is not allowed. Rice is not allowed. Flower Petals may be permitted outside. There is a $50 “clean up” fee that is applied to clients that use flower petals outside.Overtime:
Overtime charges are $300 per hour, billed in increments of 30 minutes. The 8-hour rental period includes 2 hours for set up and 1-hour for clean up. To avoid overtime charges, please ensure your event starts 2 hours after the start of the rental time and ends 1 hour prior to the end of the rental time. Any deviation from this must be approved in writing by the Mountain Terrace staff. All overtime charges are due in full at the conclusion of the event.Parking:
Self-parking in the front lot is available. Additional parking at an adjacent lot can be arranged if necessary. Car-pooling is strongly recommended. The Mountain Terrace will provide 1parking attendant for every 50 cars on the day of the event.Rental Fees 2009:
Friday 8 hours $2,700, plus tax
Saturday 8 hours $4,000, plus tax*
Sunday 8 hours $3,200, plus tax **
Winter discounted rates available from December through March.
* All Saturday events on Holiday weekends will be rented at $4,250, plus tax.
**All Sunday events on Holiday weekends will be charged the rate for Saturday.Rehearsal:
A 1-hour ceremony rehearsal is included in the rental fee and should be scheduled 1 month prior to the event.Set Up:
All wedding ceremony set-up required on the lawn area will be the responsibility of the Mountain Terrace.Caterers are responsible for all furniture “set-up” before the event and all “breakdown” atthe conclusion of the event. Caterers are responsible for moving all chairs from the ceremony site to the reception site. Caterers are responsible for cleaning all areas of the facility used. Caterers are responsible for returning all rental equipment to a location designated by the Mountain Terrace. Caterers must check out with the Mountain Terrace closing manager prior to leaving the property to avoid any additional charges.
